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Industry type:
Transport, Logistics

£23,000 - £25,000 per annum

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Logistics Administrator

Job description

We are recruiting for a Logistics Administrator to join a busy team based in Pershore, Worcestershire.

Main Duties and Responsibilities:

DVSA regulation compliance:

  • Conducting scheduled driving license checks and alerting Management about upcoming licence expiries.
  • Keeping up to date copies of Driving Licences, Tacho Cards & CPC cards.
  • Tachograph Analysis: manage Driver and Vehicle downloads. Issuing driver infringements to Transport Manager and Agencies and ensuring they are signed off and returned.
  • Produce and analyse a monthly Kilometre Discrepancy report with recorded explanations for any missing mileage.
  • Checking agency driver downloads, and signing off Agency timesheets on a weekly basis.
  • Liaising with Transport Manager to oversee Working Time Directive records and providing driver hour monthly summaries.


Financial administration:

  • Processing purchase and sales invoices/credit notes using in-house ledger & distribution software.
  • Sending out Sales invoices to customers on a weekly basis.
  • Dealing with customer queries and sending copies of PODs when required.
  • Generating & issuing electronic purchase orders.
  • Weekly KPI reporting to General Manager.
  • Assist with monthly reporting; including repair and tyre costs and accruals.


General Administration:

  • Actioning and/or appealing fines: Speeding tickets, congestion charges etc. Liaising with Transport Manager/Agencies to authorise payment or forward notice of prosecutions.
  • Fleet administration: Filing and storing of all vehicle documentation including V5s, service sheets etc.
  • Collation of vehicle accident information, liaison with insurance company and providing monthly reporting.
  • Driver trip sheets: Recording of odometer readings to spreadsheet and filling in gaps in mileage. Filing of trip sheets into archive.
  • HR & Payroll: Assisting with driver inductions and dealing with missing driver clocking queries.
  • Assist with annual BRC audits when needed.
  • Holiday cover within the transport administration team.


  • Experience in Logistics Industry desired.
  • Tacho Management experience desired.
  • Financial Administration experience desired.
  • Proficient with Microsoft Office, essentially with MS Excel and MS Outlook.
  • Excellent attention to detail.
  • Ability to work to deadlines.
  • Confident telephone manner & good written communication skills.
  • Ability to work on own initiative and under pressure at times.

Hours of work: Monday to Friday - 40 hours (flexible start times)
Salary: £25000

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